Time Systems Support

Summary

Pay Types Page
Use pay types to identify the kinds of time employees spend for your company. For example,
in addition to tracking work, you might want to track time spent in training, on jury duty,
travel, bereavement leave, and so on.
XactTime supports an unlimited number of pay types. Seven pay types are built into
XactTime:
1. Work
2. Vacation
3. Sick
4. Personal
5. Holiday
6. Break
7. Lunch
These types cannot be deleted, but you can rename all of them except Work, Lunch and
Break. Those names and codes must remain the same. Vacation, sick and personal is accrued benefit pay types. Using the Benefits page, define
the rates and method by which these types accrue.

Figure II-16: Pay Types Page

Selected Pay Type Section
The Selected Pay Type section indicates the currently selected pay type. Select a pay type
by clicking its link in the Pay Types section.
The Selected Pay Type section contains the following items:


Setting Description
Add Link Click Add to add a new pay type.
Delete Link Click Delete to delete the selected policy. The option is not available
when one of the seven built-in pay types is selected.
Note: XactTime will not allow you to delete a pay type if any time has
already been associated with it.
Pay Type Name Displays the name of the currently selected pay type.
ID Displays the number of the currently selected pay type.

Pay Types Section
The Pay Types section displays all the Pay Types available in your company’s account. The
currently selected type displays in the list as black text and also appears in the Selected Pay
Type section at the top of the screen.



Selected Pay Type Section
1. Select the pay type you wish to edit or view from the list in the Pay Types section. The
selected pay type appears in the Selected Pay Type section.
Edit Pay Type Information Section
The Edit Pay Type Information section displays the settings for the currently selected pay
type.



Edit a Pay Type
1. In the Selected Pay Type section, verify that the pay type you wish to edit is displayed. If
not, select the intended pay type from the Pay Types section.
2. Fill in the following settings as appropriate:
a. Number: Enter the number for this pay type. This can be alphanumeric but must be
unique.
b. Description: Enter a name for this pay type.
c. Count towards holiday minimum minutes: If you are paying holidays in XactTime
and if the pay type should count towards the holiday minimum minutes qualifier,
select this option.
3. Click Apply Changes to complete the entry.
Note: The changes will not be saved if you do not click Apply Changes.
Adding and Deleting Pay Types
Add a Pay Type
1. In the Selected Pay Type section, click Add .The screen refreshes and the new pay
type’s settings appear in the Edit Pay Type Information section of the page.
2. Fill in the settings as appropriate:
a. Number: Enter a number for this pay type. This can be alphanumeric but must be
unique.
b. Description: Enter a name for this pay type.
c. Count towards holiday minimum minutes: If you are paying holidays in XactTime
and if the pay type should count towards the holiday minimum minutes qualifier, then
select this option.
3. Click Apply Changes to complete the entry.
Note: The changes will not be saved if you do not click Apply Changes.
Delete a Pay Type
XactTime will not allow you to delete a pay type if time has already been associated with it.
As an alternative, you may rename a pay type. If you must delete the type, first transfer its
entries to another pay type. See the instructions in the Transfer Entries section.
1. In the Selected Pay Type section, verify that the pay type you wish to delete is
displayed.
2. Click Delete. The Confirmation page loads.
3. Click Delete Pay Type (where Pay Type is the name of the pay type you selected) to
confirm the deletion, or click Cancel to cancel and return to the Pay Types page.