Time Systems Support

Summary

Configuration/Payroll Policy/Employee Settimgs

Employee Settings
The Employee Setting section defines parameters for automatic clock-out, yearly hours, and
restrictions to schedule.



1. Fill in the settings as appropriate:

a. Automatic Clock Out: Select this option to have XactTime generate the missing
clock out when the employee forgets to clock out.

b. Default Shift Minutes: Enter the length in minutes of the default shift. Note: The
employee will not be paid for this time until a supervisor edits the shift.
c. Missing Punch Out Minutes: Enter the number of minutes that must pass, from the
clock-in time, before the missing punch is automatically entered.

d. Work Year: These settings define how many hours are in a work year.

e. Restrict to Schedule: Employees who are restricted to schedule and clock in for the
day have a window before their scheduled time when they are able to clock in. Enter
the number of minutes for this window. Maximum value is 60. NOTE: The “Enforce
Schedule” box must be checked in each employees edit employee screen before this
rule will take effect.

f. Options: These settings define how employees assigned to the payroll policy see
the status board, change their passwords, enable the Employee Time Sheet
Approval Option and enable the Employee’s Timesheet to be populated by their
schedule option the option to have only the Administrators to edit employee personal
preferences and Timesheet Submission View select.

1) To use the Employee Timesheet to be populated from schedule option,
select option and run the Create TimeSheets From Schedule report. Timesheet
entries will be generated by running this report.

Note: Any timesheet entry for employees using this feature will be deleted and
replaced by the entries generated from the assigned schedules.

2) If your employees submit timesheets you need to choose the format for them to
submit their timesheet.

a. Show start time and duration.
b. Show start time and end time.
c. Show start time and end time with lunch.
d. Show duration only.

g. Action Options: Selects Transfer option for employees and to use the Default labor
levels or the Employee’s Scheduled labor levels.

h. Supervisor Edits: Selects the option to require the Supervisor/Manager to add a
note when making an edit to an employee timesheet and how a message is sent to
the employee when edit is made.

2. Click Apply Changes to complete the entry.
Note: The changes will not be saved if you do not click Apply Changes.