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XactTime Hardware Page

Environment

The information in this article applies to:

Summary

Hardware Page




XactTime allows for the setup up of 2 different types of hardware terminals, TA 7000 series,
Hand Punch series and a generic clock. Each type
of clock has up to 4 different protocols that can be setup for communication between the
hardware client and the clock.
1. Serial - RS-232, one to one relation between clock and polling PC.
2. LAN (LAN of clocks), one to many relationship, up to 32 clocks per polling PC, uses LAN
ID to identify clock.
3. Modem (Needs Modem installed on PC), one to many relationship, uses phone number
to identify each clock.
4. IP – TCP/IP, one to many relationship, uses IP address to identify clock.

Selected Terminal Section

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1. Add link - used to add a Hardware Terminal
2. Delete link -, used to delete a Hardware Terminal.
3. Selected clock displays next.
4. Download client polling utility (HardwareClient). See the Hardware Client Section for
installing and operating the HardwareClient.
5. View terminal file import log link -, click here to view the import logs of punches imported
from the Hardware Terminals.
6. Manage hardware zones link -, used to add, delete or edit hardware zones for Hardware
Terminals.

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Current Zone

1. Add link - add new Hardware Zone.
2. Edit link - edit the name o the Zone.
3. Delete link - deletes currently selected Zone.
4. Selected Zone displays next.

Zones

1. Lists all zones, selected zone is underlined.

Zone Assignments

1. Assign Multiple Employees link - use to assign multiple employees to a zone.

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Employees in
1. Lists employees assigned to the selected zone, employees can be removed or set as a
supervisor.
[b]Employees NOT in
1. List employees not assigned to the selected zone. Check the box to the left of their
name and click the Add Employee button to add them to the zone.
2. Bells link - used to add, delete or edit bell schedule templates. Note: Available to
assign to Hand Readers only, assigned in the Options Section.

a. Add - used to add Bell Schedule Template
b. Delete link - used to delete currently selected template.
c. Edit link - used to edit Bell schedule Detail.
d. Add Detail link - used to add Bell Schedule Detail. Select Day, enter time to ring and
duration of ring in seconds.

List of Selected Terminals Section

This section is used to select which terminal to setup or edit. By selecting a terminal from the
list, the right column will show the setup details for that selected terminal. To add a clock in
the software, click Add just below Selected Terminals Header. All settings will be saved to
the database once an Apply Changes button is clicked and the changes have been retrieved
by the Hardware Client used to communicate to each added terminal.
1. Adding a terminal.
a. Hardware Terminal - enter Description, appropriate Terminal ID, Terminal Type to
TA 7000. Click Apply Changes.

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b. Communication - Choose appropriate communication protocol. For TCP/IP, enter
terminal’s IP address. For serial cable connection, enter type and computer’s comm.
Port that will be used. For modem connection, select modem’s com port, baud rate
and enter in the terminals phone number. Note: If using modem, enter in 1 if
needed for long distance
. Click Apply Changes.

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c. Terminal Setup - enter Idle prompt for terminal if one will be used (limited to 20
characters) and badge length. Click Apply Changes.

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d. Options - Select which zone to be used, the Time Zone that the terminal resides in.
Check Enable daylight savings if it applies. Click Apply Changes.

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e. Labor Level Setup - Select which Labor Levels will be applied to employee’s
punches. By default, “Allow Employee’s Default” is selected. Click on “Change labor
level filter” link to change defaults. Use the Edit link to make any changes to Labor
Level Prompts. Click Apply Changes.

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f. Terminal Mode - Select Terminal’s mode, Normal, In Only or Out Only. Select In
Only or Out Only if terminal will be used exclusively for that function. Click “Enable
Swipe & Go” function for the terminal. Click Apply Changes.

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g. Keypad Options - Check which options apply. “Allow lunch and break entries”
enables the terminal to accept lunch and break punches. “Allow labor level transfers”
enables the terminal to accept Labor Level transfers. “Allow badgeless entries”
enables the terminal to accept punches via the keypad. Click Apply Changes.

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h. Pay Adjustments - check “Allow pay adjustment entries to enable” terminal to
accept pay adjustments. Select “Ask for pay adjustments ID” or “Use default pay
adjustment”, use drop down menu to select which pay type to use. “Ask for pay

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i. Poll to your PC - check Enable polling to enable the terminal to be automatically
polled at selected intervals. Select desired Interval Type, Interval length and a Poll
base time. For direct connected terminals along with terminals using TCP/IP
connectivity, the polling can be done every 10 -15 minutes. Terminals using a
modem to communicate with are slower devices and needs more planning to set up.
Contact your implementation specialist or Time America support for assistance.
Note: These settings will not take effect until the HardwareClient is run again.
Click Apply Changes.
adjustments ID” option require the employee to enter a pay adjustments ID where
the “Use default pay adjustments ID” will use the selected default Pay adjustments
type. Click Apply Changes.
i.

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j. Update Terminal - check “Enable uploading” to enable the terminal to be
automatically uploaded to (programmed) at selected intervals. Select desired Interval
Type, Interval length and a Poll base time. In most cases, once a day is sufficient
(normally done in early AM when use is minimal). Note: These settings will not
take effect until the HardwareClient is run again
. Click Apply Changes.

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k. Send Data to Server - check “Enable importing” to enable the polled data from the
terminal to be automatically imported at selected intervals. Select desired Interval
Type, Interval length and a Poll base time. For direct connected terminals along with
terminals using TCP/IP connectivity, the polling can be done every 10 -15 minutes.
Terminals using a modem to communicate with are slower devices and needs more
planning to set up. Contact your implementation specialist or Time America support
for assistance. Note: These settings will not take effect until Hardware Client is
run again
. Click Apply Changes

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2. Adding a HandPunch Series terminal.


a. Hardware Terminal - enter Description, appropriate Terminal ID, Terminal Type to
HandPunch 50E, HandPunch 1000, HandPunch 2000, HandPunch 3000,
HandPunch 4000. Click Apply Changes.

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b. Communication - Choose appropriate communication protocol. For TCP/IP, enter
terminal’s IP address. For serial cable connection, enter type and computer’s comm.
Port that will be used. For modem connection, select modem’s com port, baud rate
and enter in the terminals phone number. Note: If using modem, enter in 1 if
needed for long distance
. Click Apply Changes.

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c. Options - Select which ID used for verification (Badge Number or Employee ID), Bell
Schedule Template (Optional), zone to be used, the Time Zone that the terminal
resides in. Check Enable daylight savings if it applies. Click Apply Changes.

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d. Labor Level Setup - Select which Labor Levels will be applied to employee’s
punches. By default, “Allow Employee’s Default” is selected. Click on “Change labor
level filter” link to change defaults. Use the Edit link to make any changes to Labor
Level Prompts. Click Apply Changes.

User submitted image

e. Terminal Mode - Select Terminal’s mode, Normal, In Only or Out Only. Select In
Only or Out Only if terminal will be used exclusively for that function. Click “Enable
Swipe & Go” function for the terminal. Check “Allow clock in F1 Key” or “Allow clock
out using F1 Key” to enable functions on the terminal. Enter number of minutes
Schedule End grace period for restrict to schedule if restrict to schedule is used.
Check “Clear Hand Templates” to clear unwanted hand templates from clock. Check
Click Apply Changes.

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f. Keypad Options - Check which options apply. Allow lunch and break entries using
F1 Key enables the terminal to accept lunch and break punches when F1 is pressed
on the terminal. Allow labor level transfers using F2 key enables the terminal to
accept Labor Level transfers when F2 key is pressed on the terminal. Click Apply
Changes.

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g. Pay Adjustments - check to allow pay adjustment entries to enable terminal to
accept pay adjustments. Select Ask for pay adjustments ID or Use default pay
adjustment, use drop down menu to select which pay type to use. Click Apply
Changes.

User submitted image

h. Poll to your PC - check Enable polling to enable the terminal to be automatically
polled at selected intervals. Select desired Interval Type, Interval length and a Poll
base time. For direct connected terminals along with terminals using TCP/IP
connectivity, the polling can be done every 10 -15 minutes. Terminals using a
modem to communicate with are slower devices and needs more planning to set up.
Contact your implementation specialist or Time America support for assistance.
Note: These settings will not take effect until HardwareClient is run again. Click
Apply Changes.

User submitted image

i. Update Terminal - check “Enable uploading” to enable the terminal to be
automatically uploaded to (programmed) at selected intervals. Select desired Interval
Type, Interval length and a Poll base time. In most cases, once a day is sufficient
(normally done in early AM when use is minimal). The exception to the above is if
“Restrict to Schedule” is being used. There is a finite amount of memory used to
store schedule on the Hand Punch terminal, therefore, the more employees
assigned to the terminal, the shorter the interval must be. Contact your
implementation specialist or Time America support for assistance. Note: These
settings will not take effect until HardwareClient is run again. Click Apply
Changes.

User submitted image

j. Send Data to Server - check “Enable uploading” to enable the terminal to be
automatically uploaded to (programmed) at selected intervals. Select desired Interval
Type, Interval length and a Poll base time. In most cases, once a day is sufficient
(normally done in early AM when use is minimal). Note: These settings will not
take effect until HardwareClient is run again
. Click Apply Changes

User submitted image

Article

KB0048 Published 28th Oct 2013

Keywords: Hardware Page


THE INFORMATION IN THIS DOCUMENT IS PROVIDED ON AN AS-IS BASIS WITHOUT WARRANTY OF ANY KIND. PROVIDER SPECIFICALLY DISCLAIMS ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL PROVIDER BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, SPECIAL OR INCIDENTAL DAMAGES, EVEN IF PROVIDER HAS BEEN ADVISED BY USER OF THE POSSIBILITY OF SUCH POTENTIAL LOSS OR DAMAGE. USER AGREES TO HOLD PROVIDER HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, LIABILITIES AND EXPENSES.

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