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Time Systems Support

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XactTime New Employee Defaults

Environment

The information in this article applies to:

Summary

New Employee Defaults

The New Employee Defaults settings eliminate redundant data entry by creating a standard
profile for new employee records. In addition to new hires, a new employee may be an
existing employee whose record you are now adding to XactTime.

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Employee Information Section


The Employee Information section defines the default time zone for new employees. Initially,
the default is the Pacific time zone.

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1. Fill in the settings as appropriate:
a. Time Zone: Select the appropriate time zone for new employees.

Payroll Information Section

The Payroll Information section defines the default payroll settings for new employees.

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1. Fill in the settings as appropriate:
a. Payroll Policy: Select the default payroll policy template for new employees.
b. Employee Type: Select the default tax classification (exempt or non-exempt) for
new employees.
c. Shift Differential: Choose whether new employees belong to a defined shift
differential policy.
d. Holiday List: Choose whether new employees belong to a defined holiday list.
e. Salary Type: Select whether new employees are either hourly or salary.
f. Enforce Schedule: Choose whether new employees are restricted to schedule by
default.

Employee Labor Levels

Under the Employee Labor Levels section, you select new employees’ default to labor levels
that you have defined. This is a useful tool for batch importation of records.

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Benefits Section

Select The default Benefit Policy to apply to employees.

Web Access Section

The Web Access settings define the default access to XactTime for new employees.

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1. Fill in the settings as appropriate:

a. Allow Employees to Access the system through the Web: Select this option if, by
default, new employees use the Web to access XactTime.
b. Feature Access Template: Select the default security group for new employees.
c. Permission to Employee Access Groups: Select Edit if new employees have
permission to view specific employee access groups that you establish.
d. Login Generation Method: Select the default method for creating log-on names for
new employees.
e. Password Generation Method: Select the default method for creating passwords
for new employees. This setting takes effect only for imported employee records.
f. Allow Employee to clock in/out through the Web: Select this option if, by default,
new employees clock in or out through the Web.
g. Allow Employees to submit Time Sheets for: Select this option if, by default,
new employees may submit timesheets.
h. Work Hours: Select this option if, by default, new employees may submit timesheets
for work hours.
i. Default Clock-In Time: Enter the default clock-in time for timesheets submitted.
j. Non-Work Hours (Vac/Sick/Etc): Select this option if, by default, new employees
may submit timesheets for non-work hours, such as vacation, sick, or personal time.
k. Default Non-Work Hours to “Paid”: Select this option if XactTime pays non-work
hours by default.

Hardware Information Section

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1. Select up to two hardware zones to assign to employees.


Click Update when all settings are complete. Note: The changes will not be saved if you do
not click Update.

Article

KB0056 Published 27th Nov 2013


THE INFORMATION IN THIS DOCUMENT IS PROVIDED ON AN AS-IS BASIS WITHOUT WARRANTY OF ANY KIND. PROVIDER SPECIFICALLY DISCLAIMS ANY OTHER WARRANTY, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL PROVIDER BE LIABLE FOR ANY CONSEQUENTIAL, INDIRECT, SPECIAL OR INCIDENTAL DAMAGES, EVEN IF PROVIDER HAS BEEN ADVISED BY USER OF THE POSSIBILITY OF SUCH POTENTIAL LOSS OR DAMAGE. USER AGREES TO HOLD PROVIDER HARMLESS FROM AND AGAINST ANY AND ALL CLAIMS, LOSSES, LIABILITIES AND EXPENSES.

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