Time Systems Support

Summary

Shift Differential Policies Page

A shift differential policy is a group of rules that describes how your company pays shift
premiums. Shift differentials allow you to specify extra monetary amounts paid for hours
worked during certain times for the day. For example, your company might pay an extra 15
percent to employees who work the graveyard shift.
XactTime uses rules to specify each day, time, and premium in the template. Each shift
differential policy can contain multiple rules.
Because each employee may only have one shift differential policy assigned, you must
include every rule that is likely to apply.



Selected Policy Section

The Selected Policy section displays the currently selected shift differential policy. The settings for this policy display in the Shift Differential sections on the right side of the page.
The Selected Policy section contains the following items:



Setting Description

Add Click Add to add a new shift differential policy.
Delete Click Delete to delete the selected policy.
Policy Name Displays the name of the currently selected policy.
Members Displays the number of employees assigned to the currently selected policy.

List of Policies Section

The List of Policies section displays all the shift differential policies available in your company’s account. The currently selected policy appears in black text in the list and in the Selected Policy section at the top of the page.



Select a Shift Differential Policy

1. In the List of Policies section, click the policy you wish to edit. The selected
shift differential policy appears in the Current Policy section.

Assign Multiple Employees
The Assign Multiple Employees section enables you to assign employee member groups to the
currently selected policy. You may assign all employees or specific employee member groups.



1. Click Assign Multiple Employees and select your assignment selection.

All This option selects all employees in the database
Employee Member Groups This option selects the employee member groups to which to assign a policy.

Adding, Editing and Deleting Shift Differentials

Add a Shift differential policy

1. In the Selected Policy section, click Add. The shift differential policy section expands to
display the settings for the new policy.
2. Enter a name for the shift differential policy.
3. To complete the change, click Update .
Note: The changes will not be saved if you do not click Update.
4. Under the Shift Rules section, click Add Rule. The Shift Differential Rule page appears:



5. For each unique rule, enter the following information:
a. Shift Code: Enter a code for this shift. It can be alphanumeric.
b. Start Time: Enter the start time for the differential.
c. End Time: Enter the end time for the differential.
d. Create Entry for: Select each day that qualifies for the differential.
e. Pay Modification: Define the amount of the differential earning. You may enter both
an Additional Pay Factor and an Additional Wage per Hour.
f. Additional Pay Factor: Enter the additional percentage of pay earned during the
hours specified above. This number must be entered in decimal format. For example,
if employees get an additional 15 percent, enter .15.
g. Additional Wage Per Hour: Enter the extra dollar amount earned for the hours
specified above.
6. When all settings are complete, click Add Rule. The page refreshes to display the settings you have entered.
Note: The settings will not be saved if you do not click Add Rule.

Edit a Shift Differential Policy

1. Verify that the shift differential policy you wish to edit is displayed in the Selected Policy
section.
2. Enter a name for the shift differential policy.
3. To complete the change, click Update. Note: The changes will not be saved if you do
not click Update.
4. To edit an existing rule, click the link for the day you wish to edit. The Shift Differential
Rule page loads.
5. Edit the information as appropriate. See 2Add a Shift differential policy for details.
Note: You will not be able to edit the day.
6. When all settings are complete, click Add Rule. The page refreshes to display the settings you have entered.
Note: The settings will not be saved if you do not click Add Rule.

Delete a Shift Differential Policy

Note: XactTime will not allow you to delete a shift differential policy if employees are
assigned to it.
1. Verify that the shift differential policy you wish to delete is displayed in the Selected Shift
Differential Policy section.
2. Click Delete. The Confirmation page loads.